All focused services
04Payroll reconciliation

Catch payroll differences before they become corrections.

We compare payroll, HR, time, benefit, banking, and general-ledger records automatically—then give reviewers a short, explainable exception list.

AWhere it shows up

Usually, the warning signs look like this.

01

Payroll journals and general-ledger postings are compared manually each pay period.

02

Benefit deductions are reviewed only after an employee reports a problem.

03

Multi-entity payroll totals require recurring spreadsheet manipulation.

BThe operating path

Built around the real handoffs.

This is the common shape—not a prepackaged connector. During feasibility, we confirm the actual access, rules, volumes, exceptions, and definition of done.

01

Acquire

Collect the source and comparison datasets for the correct company, pay group, and period.

02

Standardize

Align employee IDs, earning codes, deductions, dates, accounts, and rounding rules.

03

Compare

Apply exact-match, tolerance, trend, and control-total tests based on the approved policy.

04

Review + sign off

Present exceptions with source detail and retain evidence of resolution and approval.

C1Connection methods

Use the access that exists.

  • Payroll and HRIS APIs
  • General-ledger imports and exports
  • Bank and benefit files
  • Scheduled reports
C2Typical deliverables

Leave with an operating system.

  • Reconciliation specification
  • Automated comparison engine
  • Reviewer-ready exception report
  • Period history and sign-off trail
DHosting & ownership

Your infrastructure or ours.

Most automations need a secure backend to run APIs, scheduled jobs, queues, data stores, retries, and monitoring. We deploy that structure where it makes the most operational sense.

01

Your environment

We deploy into your Azure, AWS, Google Cloud, on-premises, or existing server environment and hand over clear operating documentation.

02

Managed by CohesaOps

We host and maintain the backend structure, including monitoring, updates, backups, credentials, and operational support.

03

Co-managed

We operate alongside your internal IT team with the responsibilities, escalation path, and access boundaries defined in writing.

ECommon questions

The questions people ask first.

Short answers to what usually comes up before a scoping conversation. If yours is not here, ask us directly — the intro call is free.

What does payroll reconciliation automation actually check?
Comparisons between data sets your systems already hold: headcount and gross pay against prior periods, benefit deductions against enrollment, timecards against approvals, GL mapping completeness, and funding against the settlement requirement. The output is the exceptions, not another report to read.
Can this run before we submit payroll?
That is the point of a pre-flight audit. The checks run in the minutes before submission, when an anomaly is still cheap to fix, rather than in the days afterward when it has become a correction.
What thresholds should we set?
Yours, written down before the first run. Too tight and the review becomes noise people learn to click past; too loose and it catches nothing. We publish suggested starting points and expect them to be tuned over the first few runs.
Does this replace our payroll provider?
No. It sits alongside whatever you already run and compares what those systems contain. Nothing about your payroll platform changes.
How do we know the automation is still working?
Run counts are monitored, not just errors — a job that silently stops firing produces no errors at all. Reconciliation output and an owned exception queue are what prove it is still doing its job.